University District Tenants
- Maintenance Request Form
- How to Apply/Eligibility
- Rent Information and Rates
- University District Handbooks
- Moving into the University District
- Services, Amenities and Resources
- Sublet process
- Moving out
Multi-bedroom units are rented to a group of students who apply together on a one student to one bed ratio. Students are jointly and severally liable for all provisions of the lease for the unit; that is to say it is a “same lease” as opposed to each student within a unit having a separate lease.
Available properties vary year to year and will be listed as they become available. Applications are not accepted in advance of the property listing and are property specific. Submitting an application for a unit is your agreement to sign a lease on that unit if your application is approved by the University; applications are processed on a first come, first serve basis. If you have any questions about this process, please email us.
Our University District rental properties are classified as a student residence. Therefore, for income tax purposes, a maximum of $25 per year may be claimed for rent.
Please note, leases for University District units are 12 month fixed-term leases running from 3:00 p.m. May 1 to 12:00 pm (NOON) April 30.
Queen’s Owned Rental Properties in the University District:
- Aberdeen Street: 5, 7, 9, 19
- Albert Street: 120, 130, 138
- Alfred Street: 135, 137, 139, 151, 153, 159, 161, 163
- Barrie Street: 170, 172, 174, 178, 180, 182, 188, 190
- Clergy Street W: 11, 15 1/2, 17, 25, 27, 29, 31, 35, 37, 39, 41, 45, 105
- Division: 39, 47
- Earl Street: 226, 228, 308, 310, 314, 316, 318, 320
- Queen’s Crescent: 119, 123, 127
- University Avenue: 174, 176, 178, 181, 182, 184, 185, 186, 187, 189, 191, 192, 193, 194
How to Apply/Eligibility
The rental units available in the University District vary from year-to-year depending on renewals by current tenants and/or needs of the University. The information below illustrates the process for allocating properties that do become available through this process. Please note, the process outlined below does not apply to BISC students or to current tenants in the University District. Please click here for information for BISC priority allocation.
Application = Offer to Lease
Beginning late November, available University District rental units will be advertised on the Community Housing Listing Service. Interested students may contact our office per the requirements in the listing ad to book an appointment to view a unit. Applications will be processed on a first come, first serve basis. IMPORTANT: By submitting an application for a unit, the applicants are agreeing to sign a lease for the unit on the University’s normal terms and conditions IF the application is approved. The application is the applicants’ Offer to Lease the unit from the Landlord.
Signing a Lease in Subsequent Periods
In order to sign a lease in future periods, tenants MUST apply during the current tenant re-application period (information is sent to tenants in early November), be offered and sign a new lease. Factors such as behaviour and rent payment history are also taken into account. Please be mindful of these things when deciding on who you will choose to live with. Any rent increase in subsequent lease periods will be dependent on the percentage of ORIGINAL household members who sign a lease for the subsequent period. Where re-application is received by the deadline and more than 50% of the ORIGINAL household is vacating, the current tenant(s) acknowledge and agree that if a new lease is offered, rent for the new lease will be at the new market rent as determined by Community Housing, see example below.
|Lease Period – Year 1||Lease Period – Year 2||Lease Period – Year 3|
|Person A||A reapplied||A did not reapply|
|Person B||B reapplied||B did not reapply|
|Person C||C reapplied||C reapplied|
|Person D||D did not reapply||—|
|–||E New Person applied||E reapplied|
|This group constitutes the “Original Household”||Less than 50% of the “Original Household“ from Year 1 vacating.||Greater than 50% of the “Original Household” from Year 1 are vacating, a lease is offered to Year 3 at market rent. This group forms a new “original household”|
Students requiring Special Consideration
Queen’s Community Housing strives to provide the best possible environment for students to achieve their academic goals. The residential rental properties owned by Queen’s University and managed by Community Housing are not handicapped accessible housing. Tenants/occupants have the opportunity to view the unit personally or have an agent view the unit prior to signing a lease and should be able to make an informed decision if the unit meets their individual needs as the unit is presented. However, there may be unique circumstances where a tenant/occupant may request special consideration. Community Housing cannot guarantee to accommodate all requests for special consideration.
Not all disabilities or medical conditions require special assignment or considerations. The documentation completed by the medical professional must verify the tenant has a disability or medical condition but not the specific diagnosis, and identify the functional limitation (if any) related to the disability or medical condition.
Should you have questions regarding this or would like to make a request for consideration, please contact Community Housing by emailing firstname.lastname@example.org.
Rent Information and Rates
- Extra Appliances: Advance permission must be received from the Manager, Community Housing and/or designate before any additional appliances may be brought into/installed in/used in (e.g. air conditioner, extra fridge, deep freeze,space heater, washer, dryer, dishwasher) the rental unit. Additional charges may apply
- Garbage: Warnings will be issued for garbage not disposed of properly. Repeat offenders will be fined each time the landlord has to pick-up and dispose of garbage mishandled.
- License Plate Numbers & Proof of Ownership (registration): must be submitted to Community Housing. Please note: Unregistered vehicles parked in Tenant parking areas are subject to municipal tickets and towing
- Paint: please refer to Tenant Handbook, Alterations section – not to make alterations including paint and wallpaper – costs for restoring colour/condition immediately will be attributed to the tenant
- Satellite Dishes: Satellite dishes may not be installed in Community Housing Properties
- Cleaning: Tenants must leave their unit thoroughly cleaned and in a ready to rent condition upon vacating. Charges will be assessed for cleaning, damages, etc. as applicable.
Rent rates vary depending on the property. Tenant parking (upon registration of vehicle) is included; inclusion of utilities differs from property to property.
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University District Handbooks
Moving into the University District
Key pick up
There is NO opportunity to receive your keys before 3:00 on the first day of your lease. You will require photo ID to receive the keys.
If you have roommates who are also moving in please consider coordinating your moves so that you are not moving in at the same time. Please remember to practice safe physical distancing of 2 metres.
Keys are available from the Community Housing office at the times indicated in your information package delivered by email.
- Beginning Monday May 4, keys will be available at the Community Housing office during normal business hours, Monday through Friday, 9:00 am to 4:00 pm.
- After hours pick up can be arranged by advance appointment only.
- All the key sets for the unit will be issued to the first tenant who comes into the office. Distribution of the key sets to the other tenants in the unit will be the responsibility of tenants. Lock out charges may apply if access is required from Community Housing after the keys have been picked up.
- Photo ID will be required to receive the keys.
- Only one laundry card will be issued with the keys. Additional cards can be issued up to the number of tenants listed on the lease.
Rent for May is due May 1st. If you haven’t already arranged for Pre-Authorized Debit (PAD) we ask, to reduce wait time during key pick-up that you send your series of post-dated rent cheques (for the term of your tenancy) by courier or come in to our office on May 4 to make the payment in person. For more information about rent payments, see our website under Rent Information.
Services, Amenities and Resources
PARKING for Tenants
There is limited active parking spaces available for Tenants. Parking privileges apply only to the person issued the tenant parking permit hang tag and in the appropriate tenant designated parking areas for this property group, University District. Tenants will need to provide Community Housing with proof of vehicle registration in their own name or a parent with the same last name and license plate number. All vehicles registered with Community Housing must display a valid parking permit hang tag in the vehicle window at all times. Parking privileges apply only to the person issued the parking permit hang tag. Where this privilege is granted, it is not transferable to another vehicle, person and/or property group eg., An Clachan, John Orr Tower. Tenant designated parking lots and driveways are monitored weekdays, Monday to Friday from 7 am to 5 pm.
PARKING for Visitors
We do not have visitor parking in our tenant designated lots. The options are on-street parking (as indicated on signage), or there is underground parking at the Athletics and Recreation Centre.
Three laundry areas are provided for the exclusive use of students living in Queen’s owned University District rentals. These facilities are located at 153 Alfred, and 170 Barrie. Tenants are issued a “smart card” which can be loaded with cash credits to use the machines. Smart card loading stations are available at 153 Alfred or in the John Deutsch University Centre (JDUC) outside of the retail outlets on the ground floor.
Consideration should be given to the time of day laundry facilities are being used to be considerate of tenants as noises do carry. Tenants are asked to use the laundry rooms between the hours of 8:00 am and 10:00 pm only (last load should be in a machine no later than 9:30 pm).
Laundry left in machines: Please ensure prompt removal of your clothing from the machines so other tenants may use them. Items left in the laundry room are left at the tenant’s own risk.
Any questions about the machines or defective smart cards should be directed to Coinamatic at 1-800-561-1972.
Garbage and Recycling
Garbage (waste) and recyclable materials must be placed out as approved by the City of Kingston.
Students living in the University District are within a 5-10 minute walk of campus buildings and services, but for those wishing to access other areas of the city there are many routes accessible to tenants. Visit the Kingston Transit website for more information on routes and schedules.
Fire safety is always important.
The best way to learn how to protect yourself and those around you is to be informed. Check out the fire safety tips on the Student Affairs website.
Thinking about Hosting An Event at Your Place?
As tenants, you and your guests are part of the Kingston community and should promote positive relations with the City and your neighbours.
Make sure all of your house members are aware that a gathering is being planned.
Assign a house member to be in charge of the event – controlling who comes and goes – keeping invited guests inside.
Have a plan if you are having friends over where alcohol may be a factor. Be sure to inform your guests of all relevant policies before hand (e.g. not to be outside with alcohol, music volumes, etc).
You should be aware that you can be held responsible for the safety and behaviour of your guests until they are sober – not just until they leave your party. You can be held responsible for injuries or damages that can occur even after guests have left your place. Be a responsible and careful host and be sure to clean-up after your event.
A clean neighbourhood protects housing values, looks nice and instills a sense of pride in the residents of the area.
- The tenant wishes to leave the unit and not return before the end of the lease term
- The person taking over the lease (assignee) must qualify as a tenant, ie be a registered Queen’s student in good standing with the University
- The assignee assumes full responsibility for all lease terms and conditions for the balance of the lease term
- The full amount of the rent will be paid to Community Housing by the assignee for the balance of the lease period
- To be offered the opportunity to sign a new lease in the unit for the next lease term, the assignee must be residing in the unit for at least six months prior to the end of the lease term. Rent may be moved to market rent for the new lease period
- All tenants and occupants are going to vacate the unit for a period of time and return to the unit before the end of the lease term
- The subtenant must be a registered Queen’s student in good standing with the University
- The full amount of rent will continue to be paid to Community Housing by the tenant. The subtenant will pay rent to the tenant
- Subtenants do not have any reapplication rights for the unit
This process can take 6-10 business days provided all requirements are met.
- The tenant must complete and submit a Tenant Request to Assign or Sublease form to the Community Housing office. An application from the potential assignee/subtenant may be submitted at this time.
- Upon receipt of the application an inspection of the unit may be scheduled. This is usually within 5 to 10 business days of the submission of the application however will be no more than 60 days prior to the start date of the sublet/assignment. The inspection will review the unit for any damages and cleanliness of the unit. The unit must meet the inspection requirements to pass. If the unit does not meet inspection requirements the tenant will receive instructions of what must be done in order to pass the inspection. Once the issues have been addressed the tenant can request another inspection. There is a fee of $25 for any follow-up inspections. This amount must be paid before the inspection will be scheduled.
- Once an application from a potential assignee/subtenant has been received it will be reviewed for eligibility.
- The agreement for either assignment or sublet will be produced by the Community Housing office. Signature from all parties are required.
- The transfer of keys is the responsibility of the tenant.
Please note: Community Housing does not clean the unit before an assignee or subtenant moves in. Tenants/sub-tenants currently residing in a Community Housing unit will not be approved as applicants for sub-tenancy or assignment for the same lease period in another Community Housing unit.