- Maintenance Request Form
- How to Apply/Eligibility
- Rent Information and Rates
- University District Handbooks
- Moving into the University District
- Services, Amenities and Resources
- Sublet process
- Moving out
Multi-bedroom units are rented to a group of students who apply together on a one student to one bed ratio. Students are jointly and severally liable for all provisions of the lease for the unit; that is to say it is a “same lease” as opposed to each student within a unit having a separate lease.
Available properties vary year to year and will be listed as they become available. Applications are not accepted in advance of the property listing and are property specific. Submitting an application for a unit is your agreement to sign a lease on that unit if your application is approved by the University; applications are processed on a first come, first serve basis. If you have any questions about this process, please email us.
Our University District rental properties are classified as a student residence. Therefore, for income tax purposes, a maximum of $25 per year may be claimed for rent.
Please note, leases for University District units are 12 month fixed-term leases running from 3:00 p.m. May 1 to 12:00 pm (NOON) April 30.
Queen’s Owned Rental Properties in the University District:
- Aberdeen Street: 5, 7, 9, 19
- Albert Street: 120, 130, 142, 148
- Alfred Street: 135, 137, 139, 151, 153, 159, 161, 163
- Barrie Street: 170, 172, 174, 178, 180, 182, 188, 190
- Clergy Street W: 11, 15 1/2, 17, 25, 27, 29, 31, 35, 37, 39, 41, 45, 105
- Division: 39, 47
- Earl Street: 226, 228, 308, 310, 314, 316, 318, 320
- Queen’s Crescent: 119, 123, 127
- University Avenue: 174, 176, 178, 181, 182, 184, 185, 186, 187, 189, 191, 192, 193, 194
How to Apply/Eligibility
The rental units available in the University District vary from year-to-year depending on renewals by current tenants and/or needs of the University. The information below illustrates the process for allocating properties that do become available through this process. Please note, the process outlined below does not apply to BISC students or to current tenants in the University District. Please click here for information for BISC priority allocation.
Application = Offer to Lease
Beginning late November, available University District rental units will be advertised on the Community Housing Listing Service. Interested students may contact our office per the requirements in the listing ad to book an appointment to view a unit. Applications will be processed on a first come, first serve basis. IMPORTANT: By submitting an application for a unit, the applicants are agreeing to sign a lease for the unit on the University’s normal terms and conditions IF the application is approved. The application is the applicants’ Offer to Lease the unit from the Landlord.
Signing a Lease in Subsequent Periods
In order to sign a lease in future periods, tenants MUST apply during the current tenant re-application period (information is sent to tenants in early November), be offered and sign a new lease. Factors such as behaviour and rent payment history are also taken into account. Please be mindful of these things when deciding on who you will choose to live with. Any rent increase in subsequent lease periods will be dependent on the percentage of ORIGINAL household members who sign a lease for the subsequent period. Where re-application is received by the deadline and more than 50% of the ORIGINAL household is vacating, the current tenant(s) acknowledge and agree that if a new lease is offered, rent for the new lease will be at the new market rent as determined by Community Housing, see example below.
|Lease Period – Year 1||Lease Period – Year 2||Lease Period – Year 3|
|Person A||A reapplied||A did not reapply|
|Person B||B reapplied||B did not reapply|
|Person C||C reapplied||C reapplied|
|Person D||D did not reapply||—|
|–||E New Person applied||E reapplied|
|This group constitutes the “Original Household”||Less than 50% of the “Original Household“ from Year 1 vacating.||Greater than 50% of the “Original Household” from Year 1 are vacating, a lease is offered to Year 3 at market rent. This group forms a new “original household”|
Students with Disabilities
If you are a student with a disability who has particular requirements with respect to housing, you are asked to contact the Associate Director of Community Housing with documentation pertaining to your condition and your requirements specifically with respect to living accommodation (please note it is not assumed that students who require disability-related accommodation in other areas of University life e.g., in the classroom will necessarily have special requirements related to housing). Please be specific and provide as many details as possible about your particular requirements and functional limitations e.g., needing to live on the first floor due to mobility impairment.
Community Housing will do its best to meet your needs. Please be aware however, that the aim of the disability accommodation process at Queen’s is to help students with disabilities find living accommodation at the University that is most appropriate to their requirements, not to ensure their preference of living accommodation.
Early application for consideration of disability accommodation is essential. It may not be possible to meet accommodation requests made after these dates. Please contact our office to request an application form if you are applying for priority consideration due to disability accommodation.
|Lease Start||Applications Open In||Deadline for priority consideration|
|January 1||September||September 30|
|May 1||November||November 25|
|September 1||March||March 10|
Rent Information and Rates
- Extra Appliances: Advance permission must be received from the Associate Director or Manager of Community Housing before any additional appliances may be brought into/installed in/used in (e.g. air conditioner, extra fridge, deep freeze,space heater, washer, dryer, dishwasher) the rental unit. Additional charges may apply
- Garbage: Warnings will be issued for garbage not disposed of properly. Repeat offenders will be fined each time the landlord has to pick-up and dispose of garbage mishandled.
- License Plate Numbers & Proof of Ownership (registration): must be submitted to Community Housing. Please note: Unregistered vehicles parked in Tenant parking areas are subject to municipal tickets and towing
- Paint: please refer to Tenant Handbook, Alterations section – not to make alterations including paint and wallpaper – costs for restoring colour/condition immediately will be attributed to the tenant
- Satellite Dishes: Satellite dishes may not be installed in Community Housing Properties
- Cleaning: Tenants must leave their unit thoroughly cleaned and in a ready to rent condition upon vacating. Charges will be assessed for cleaning, damages, etc. as applicable.
Rent rates vary depending on the property. Tenant parking (upon registration of vehicle) is included; inclusion of utilities differs from property to property.
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University District Handbooks
Moving into the University District
*Information on moving in will be come available closer to move-in day*
Upcoming Deadlines (emailed 2018-02-28)
Planning Your Move (emailed 2017-03-16)
Move-In Day – Full Turnover (emailed 2018-03-29)
Move-In Day – Partial Turnover (emailed 2018-03-29)
Final Move Preparation (emailed 2018-04-11)
Last Minute Reminders (emailed 2018-04-23)
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Services, Amenities and Resources
PARKING for Tenants
There is limited active parking spaces available for Tenants. Parking privileges apply only to the person issued the tenant parking permit hang tag and in the appropriate tenant designated parking areas for this property group, University District. Tenants will need to provide Community Housing with proof of vehicle registration in their own name or a parent with the same last name and license plate number. All vehicles registered with Community Housing and must display a valid parking permit hang tag in the vehicle window at all times. Parking privileges apply only to the person issued the parking permit hang tag. Where this privilege is granted, it is not transferable to another vehicle, person and/or property group eg., An Clachan, John Orr Tower. Tenant designated parking lots and driveways are monitored weekdays, Monday to Friday from 7 am to 5 pm.
PARKING for Visitors
We do not have visitor parking in our tenant designated lots. The options are on-street parking (as indicated on signage), or there is underground parking at the Athletics and Recreation Centre.
Three laundry areas are provided for the exclusive use of students living in Queen’s owned University District rentals. These facilities are located at 142 Albert, 153 Alfred, and 170 Barrie. Tenants are issued a “smart card” which can be loaded with cash credits to use the machines. Smart card loading stations are available at 153 Alfred or in the John Deutsch University Centre (JDUC) outside of the retail outlets on the ground floor.
Consideration should be given to the time of day laundry facilities are being used to be considerate of tenants as noises do carry. Tenants are asked to use the laundry rooms between the hours of 8:00 am and 10:00 pm only (last load should be in a machine no later than 9:30 pm).
Laundry left in machines: Please ensure prompt removal of your clothing from the machines so other tenants may use them. Items left in the laundry room are left at the tenant’s own risk.
Any questions about the machines or defective smart cards should be directed to Coinamatic at 1-800-561-1972.
Garbage and Recycling
Garbage (waste) and recyclable materials must be placed out as approved by the City of Kingston.
Students living in the University District are within a 5-10 minute walk of campus buildings and services, but for those wishing to access other areas of the city there are many routes accessible to tenants. Visit the Kingston Transit website for more information on routes and schedules.
Fire safety is always important.
The best way to learn how to protect yourself and those around you is to be informed. Check out the fire safety tips on the Student Affairs website.
Thinking about Hosting An Event at Your Place?
As tenants, you and your guests are part of the Kingston community and should promote positive relations with the City and your neighbours.
Make sure all of your house members are aware that a gathering is being planned.
Assign a house member to be in charge of the event – controlling who comes and goes – keeping invited guests inside.
Have a plan if you are having friends over where alcohol may be a factor. Be sure to inform your guests of all relevant policies before hand (e.g. not to be outside with alcohol, music volumes, etc).
You should be aware that you can be held responsible for the safety and behaviour of your guests until they are sober – not just until they leave your party. You can be held responsible for injuries or damages that can occur even after guests have left your place. Be a responsible and careful host and be sure to clean-up after your event.
A clean neighbourhood protects housing values, looks nice and instills a sense of pride in the residents of the area.
|Responsibility for lease||The assignee is taking on all the responsibilities of the head lease for the remainder of that lease period||The sub-tenant is renting from the tenant and the tenant remains responsible to the landlord for the unit and the sub-tenant|
|Eligibility||The assignee must qualify for a head lease (be a registered Queen’s student in good standing)||The sub-tenant must be a registered Queen’s student in good standing.|
|Rent||The full rent for the unit is being paid by the assignee(s) to Community Housing||The tenant decides on the amount of rent the sub-tenant is to pay (cannot be more than the lawful rent for the unit) which the sub-tenant pays to the tenant. The tenant continues to pay Community Housing directly for the full rent|
|Signing a lease in next period||Assignees who started their tenancy by March 1 will be afforded the same opportunity to sign a new lease (based on eligibility, behaviour, rent history, etc.) as other tenants. Assignees who start their tenancy after March 1 will be considered for a new lease on a case-by-case basis (not automatic).In all cases, rent for units where an assignment is done will be moved to market rent in the lease period immediately following the assignment (e.g. if an assignee in period Sept 2011 to Aug 2012 and offered new lease, rent will be moved to market rent for Sept 2012 lease).||Sub-tenants do not have renewal rights to the unit for the following rental period. Sub-tenants who wish to be considered for a rental unit of their own in the next lease period must apply (applications open February 1 each year). If a sub-tenant is allocated a rental unit for the new lease period, they will be required to vacate their unit per their Sublease Agreement and will not be able to take possession of the new unit until 3pm September 1 per the terms of the Lease Agreement.In all cases, rent for units where a sublet is done will be moved to market rent in the lease period immediately following the sublease (e.g. if sublet in period Sept 2011 to Aug 2012 and the subtenants are offered new lease, rent will be moved to market rent for Sept 2012 lease).|
|End of lease||The normal end date of the original head lease applies||The sub-tenancy typically ends at least one day before the end of the head lease|
- Tenant(s) submits a Request to assign or sublet their unit. An application form from potential sub-tenant/assignee may be submitted at this time as well.
- Upon receipt of the request, an inspection of the unit will usually be scheduled (usually 3-5 business days after receipt of the request) to review the unit for cleanliness and any damages. If the unit passes the inspection and the rent account is up-to-date, the request will be approved and the tenant notified by email. If the unit fails inspection, the tenant will receive further correspondence on what must be addressed. Once addressed, the tenant may request another inspection. There will be a charge of $25 for this follow-up inspection and for each additional inspection that is required in regard to the assignment/sublet request.
- Eligibility of the prospective sub-tenant/assignee will be reviewed and approved as noted above.
- Paperwork (the sublease or assignment agreement) will be produced and a meeting scheduled with the parties to complete the paperwork (usually 3-5 business days after approval is granted).