Landlord Contract Program

Queen’s runs a voluntary program for landlords who have had their units inspected by an independent third party for compliance with the City of Kingston’s property standards by-law. This By-law describes standards for such items as pest prevention, structural soundness, windows and doors, kitchens, walls, ceilings, floors, egress, steps, handrails, heating systems, bathrooms, ventilation, and yards. The Tri-Colour Flag logo on the Accommodation Listing Service indicates that the unit is part of the Program and as such has been inspected within the last 12 months and appears to meet the City’s minimum property standards as of a specific date.

Units that are under the Landlord Contract Program are extended an exemption under the Residential Tenancies Act. The exemption permits a Tenancy Termination Agreement to be signed at the time that the lease is signed. In other words, if you are a tenant of a unit in the Landlord Contract Program, you will be agreeing to terminate your tenancy at the conclusion of the lease. Most landlords have a period of time in which they allow tenants to apply to be considered for a new lease on the same unit. Landlords with units in the program are required to provide a copy of the Landlord Program Contract to the tenants when signing the lease.

If you have questions about the program, including whether or not your unit is in it, please email or call our office.

Sample Landlord Program Contract


Features

Other features of the program include:

  1. Inspection holidays for consecutive years of membership, e.g. after five (5) consecutive years (no lapses) in good standing in the program (on a per unit basis), inspection is only required every other year;
  2. Priority placement on Queen’s Listing Service as well as units identified by special tri-colour flag logo;
  3. Preferred pricing for rental listings ($5/30 day ad vs. $35/30 day ad);
  4. Rent amount of unit to be included in contract and tracked year to year;
  5. Addressing timing issues by allowing units to be inspected up to two (2) months in advance of contract renewal date. New contracts must be fully executed (signed by landlord and Queen’s) prior to the expiration date of the existing contract;
  6. Letter sent by Community Housing directly to tenants of units in program at the beginning of each school year providing info on the program, stated rent amount, etc.;
  7. Requirement for new clauses in leases beginning in May 2011. The clause must indicate that the tenant(s) received a copy of the Landlord Contract from the landlord at the time of/prior to signing the lease (this is for the protection of both the tenant(s) and the landlord. We suggest having this as an initialed clause similar to receipt of keys), and; regarding ‘renting from the door’
  8. Program units will be listed on the Community Housing website by address (no landlord identification/information provided);
  9. Requirement to provide the City of Kingston Noise By-Law Information Sheet to tenants
  10. Information received from Campus security involving units in program to be shared with landlord/property manager of the unit;
  11. Letter sent by Community Housing directly to tenants when unit ceases to be in the program;
  12. Correspondence from University (via email) to program participants with information relevant to rental housing (e.g. enrolment changes, etc).

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FAQS

The Residential Tenancies Act was enacted on January 31, 2007. A number of changes took place with this new piece of legislation,Section 37; relating to the use of termination agreements. Educational institutions were successful in their bid to receive an exemption where private landlords were not. Universities have been given the ability to pass along the privilege of using the termination agreement under certain circumstances to private landlords. Landlords must meet certain criteria before the University can pass along the privilege of using the termination agreement:

  1. The unit(s) to be rented must be inspected to meet minimum property standards by a certified property inspector.
  2. The landlord must enter into a contract with the University for each unit inspected and agree to adhere to certain conditions, including only raising rent by the guideline amount (per R.T.A.) even if tenants change.
  3. After entering into a contract with the University, landlords will have the ability to use a termination agreement for those units which contracts were entered into with the University that met minimum standards and other criteria listed on the contract
  4. receiving priority placement on the Queen’s Listing Service when advertising those units in the program (a preferred listing rate of $5/ad/30 days vs $35/ad/30 days is also provided)
  5. provide rental accommodation for periods suitable for students needs
    If the landlord breaches the agreement with the University it could impact the ability to use the services of Community Housing

Further details please contact Community Housing, at 613-533-2501 or by email.

A copy of the Community Housing privacy policy is available from our office.

Information on legal terminations of tenancies
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How to join and maintain your unit

The process for getting/keeping a unit on the program now begins with the completion of the Landlord Contract Program Application Form which the landlord provides to their chosen OAPSO Certified Property Standards Officer (CSPO) at the time of inspection. Once the unit passes, the CSPO completes the bottom portion of the application form and the landlord returns the document and any other required forms to our office to initiate preparation of the Agreement. A minimum of two weeks is required to process the paperwork. A non-refundable processing fee of $20/application is due at the time the application is submitted (must apply each year).
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Unit Addresses

 

The list below contains addresses for all units who have Queen's Landlord Agreements on November 15, 2018. If you have a question as to whether or not your unit is in the program, when it became effective, etc. please contact Community Housing by email at community.housing@queensu.ca

Unit St. # St. Name
  3 Aberdeen
  8 Aberdeen
  15 Aberdeen
1 40 Aberdeen
2 40 Aberdeen
A 213 Albert
B 213 Albert
  252 Albert
1 258 Albert
2 258 Albert
3 258 Albert
4 258 Albert
1 281 Albert
2 281 Albert
  298 Albert
  300 Albert
  303 Albert
  309 Albert
  344 Albert
  388 Albert
  392 Albert
1 398 Albert
2 398 Albert
  400 Albert
Basement 400 Albert
A 412 Albert
1 505 Albert
2 505 Albert
3 505 Albert
4 505 Albert
5 505 Albert
6 505 Albert
7 505 Albert
8 505 Albert
9 505 Albert
10 505 Albert
11 505 Albert
12 505 Albert
13 505 Albert
14 505 Albert
15 505 Albert
1 513 Albert
2 513 Albert
3 513 Albert
4 513 Albert
5 513 Albert
6 513 Albert
7 513 Albert
8 513 Albert
9 513 Albert
10 513 Albert
11 513 Albert
12 513 Albert
13 513 Albert
14 513 Albert
15 513 Albert
  525 Albert
  527 Albert
A 155 Alfred
B 155 Alfred
C 155 Alfred
A 157 Alfred
B 157 Alfred
C 157 Alfred
  167 Alfred
  177 Alfred
  179 Alfred
  180 Alfred
A 181 Alfred
B 181 Alfred
A 182 Alfred
B 182 Alfred
C 182 Alfred
1 204 Alfred
2 204 Alfred
3 204 Alfred
A 205 Alfred
B 205 Alfred
C 205 Alfred
A 206 Alfred
B 206 Alfred
A 209 Alfred
B 209 Alfred
C 209 Alfred
  218 Alfred
  231 Alfred
A 235 Alfred
B 235 Alfred
1 243 Alfred
2 243 Alfred
A 245 Alfred
B 245 Alfred
  254 Alfred
1 271 Alfred
2 271 Alfred
3 271 Alfred
1 273 Alfred
2 273 Alfred
3 273 Alfred
1 275 Alfred
2 275 Alfred
A 277 Alfred
B 277 Alfred
A 279 Alfred
B 279 Alfred
A 281 Alfred
B 281 Alfred
  303 Alfred
A 303 Alfred
B 303 Alfred
  311 Alfred
3 318 Alfred
1 320 Alfred
2 320 Alfred
1 326 Alfred
2 326 Alfred
3 326 Alfred
4 326 Alfred
5 326 Alfred
6 326 Alfred
7 326 Alfred
8 326 Alfred
9 326 Alfred
10 326 Alfred
11 326 Alfred
13 326 Alfred
15 326 Alfred
16 326 Alfred
17 326 Alfred
18 326 Alfred
318 539 Armstrong
319 539 Armstrong
402 539 Armstrong
1 102 Bagot
2 102 Bagot
2 119 Bagot
1 120 Bagot
2 120 Bagot
3 120 Bagot
4 120 Bagot
5 120 Bagot
  168 Bagot
  170 Bagot
  172 Bagot
  174 Bagot
  176 Bagot
1 274 Bagot
2 274 Bagot
3 274 Bagot
4 274 Bagot
5 274 Bagot
6 274 Bagot
7 274 Bagot
8 274 Bagot
1 99 Bagot
5 99 Bagot
6 99 Bagot
7 99 Bagot
B 99 Bagot
2 92 Barrack
1 230 Barrie
2 230 Barrie
3 230 Barrie
4 230 Barrie
5 230 Barrie
6 230 Barrie
  234 Barrie
1 236 Barrie
2 236 Barrie
3 236 Barrie
4 236 Barrie
  249 Barrie
1 335 Barrie
2 335 Barrie
3 335 Barrie
4 335 Barrie
5 335 Barrie
6 335 Barrie
7 335 Barrie
8 335 Barrie
9 335 Barrie
10 335 Barrie
11 335 Barrie
12 335 Barrie
A 91 Beverley
B 91 Beverley
  1 Birch
  3 Birch
306 810 Blackburn Mews
409 810 Blackburn Mews
  84 Brock
1 227 Brock
2 227 Brock
3 227 Brock
4 227 Brock
5 227 Brock
6 227 Brock
7 227 Brock
8 227 Brock
9 227 Brock
10 227 Brock
1 231 Brock
4 231 Brock
1 233 Brock
2 233 Brock
3 233 Brock
4 233 Brock
5 233 Brock
6 233 Brock
7 233 Brock
8 233 Brock
  331.5 Brock
  332 Brock
  334 Brock
  336 Brock
  338 Brock
  340 Brock
  356 Brock
2 381 Brock
3 381 Brock
A 381 Brock
1 382 Brock
2 382 Brock
3 382 Brock
4 382 Brock
6 382 Brock
A 396 Brock
B 396 Brock
C 396 Brock
1 400 Brock
3 400 Brock
4 400 Brock
5 400 Brock
1 410 Brock
2 410 Brock
4 410 Brock
5 410 Brock
  428 Brock
  466 Brock
  468 Brock
1 474 Brock
2 474 Brock
  476 Brock
  16 Carlisle
  19 Chatham
  21 Chatham
  23 Chatham
  45 Clergy E
1 100 Clergy E
2 100 Clergy E
3 100 Clergy E
4 100 Clergy E
2 110 Clergy E
3 110 Clergy E
  146 Clergy E
1 2 Colborne
1 4 Colborne
3 22 Colborne
  26 Colborne
  136 Colborne
  138 Colborne
A 98 Collingwood
B 98 Collingwood
1 114 Collingwood
2 114 Collingwood
  121 Collingwood
1 126 Collingwood
2 126 Collingwood
  131 Collingwood
  133 Collingwood
  137 Collingwood
1 137 Collingwood
  143 Collingwood
1 143 Collingwood
  145 Collingwood
1 145 Collingwood
1 191 Collingwood
2 191 Collingwood
3 191 Collingwood
4 191 Collingwood
5 191 Collingwood
6 191 Collingwood
7 191 Collingwood
1 199 Collingwood
2 199 Collingwood
  311 Collingwood
1 313 Collingwood
2 313 Collingwood
3 313 Collingwood
4 313 Collingwood
  73 Division
1 77 Division
2 77 Division
1 83 Division
2 83 Division
  86 Division
  131 Division
1 168 Division
2 168 Division
3 168 Division
4 168 Division
5 168 Division
6 168 Division
  249 Division
  251 Division
C 293 Division
A 62 Earl
B 62 Earl
1 132 Earl
2 132 Earl
  169 Earl
1 179 Earl
2 179 Earl
3 179 Earl
4 179 Earl
5 179 Earl
6 179 Earl
  211 1/2 Earl
  223 Earl
1 225A Earl
2 225A Earl
1 225B Earl
1 227A Earl
2 227A Earl
1 227B Earl
2 227B Earl
  236 Earl
  238 Earl
Rear 238 Earl
2 243 Earl
  254 Earl
B 254 Earl
  256 Earl
  258 Earl
  260 Earl
  262 Earl
  277 Earl
  301 Earl
  307 Earl
  335 Earl
1 337 Earl
2 337 Earl
  378 Earl
  379 Earl
A 412 Earl
B 412 Earl
  463 Earl
Lower 38 Edgehill
  100 Ellerbeck
B 186 Frontenac
  208 Frontenac
  230 Frontenac
  244 Frontenac
1 250 Frontenac
2 250 Frontenac
3 250 Frontenac
4 250 Frontenac
5 250 Frontenac
6 250 Frontenac
  265 Frontenac
  269 Frontenac
  271 Frontenac
1 284 Frontenac
2 284 Frontenac
  289 Frontenac
A 296 Frontenac
1 357 Frontenac
2 357 Frontenac
3 357 Frontenac
10 464 Frontenac
11 464 Frontenac
13 464 Frontenac
14 464 Frontenac
15 464 Frontenac
16 464 Frontenac
17 464 Frontenac
18 464 Frontenac
19 464 Frontenac
20 464 Frontenac
21 464 Frontenac
22 464 Frontenac
25 464 Frontenac
26 464 Frontenac
27 464 Frontenac
  532 Frontenac
  542 Frontenac
1 22 Garrett
2 22 Garrett
Main 22 Garrett
1 82 Gore Street
2 82 Gore Street
1 84 Gore Street
1A 84 Gore Street
2 84 Gore Street
1 112 Gore Street
2 112 Gore Street
3 112 Gore Street
4 112 Gore Street
5 112 Gore Street
6 112 Gore Street
201 181 Hillendale
305 181 Hillendale
1 178 Johnson
1 180 Johnson
2 180 Johnson
3 180 Johnson
4 180 Johnson
  186 Johnson
1 245 Johnson
2 245 Johnson
3 245 Johnson
4 245 Johnson
5 245 Johnson
6 245 Johnson
7 245 Johnson
8 245 Johnson
1 260 Johnson
2 260 Johnson
3 260 Johnson
4 260 Johnson
1 323-325 Johnson
2 323-325 Johnson
3 323-325 Johnson
4 323-325 Johnson
5 323-325 Johnson
6 323-325 Johnson
1 329 Johnson
2 329 Johnson
3 329 Johnson
4 329 Johnson
A 334 Johnson
B 334 Johnson
101 365 Johnson
102 365 Johnson
103 365 Johnson
104 365 Johnson
201 365 Johnson
202 365 Johnson
203 365 Johnson
204 365 Johnson
301 365 Johnson
302 365 Johnson
1 368 Johnson
2 368 Johnson
A 371 Johnson
B 371 Johnson
C 371 Johnson
1 375 Johnson
2 375 Johnson
3 375 Johnson
4 375 Johnson
5 375 Johnson
6 375 Johnson
  383 Johnson
  385 Johnson
A 385 Johnson
B 385 Johnson
1 386 Johnson
  391 Johnson
  393 Johnson
  395 Johnson
  397 Johnson
  398 Johnson
  399 Johnson
A 400 Johnson
B 400 Johnson
A 401 Johnson
B 401 Johnson
C 401 Johnson
  403 Johnson
A 405 Johnson
B 405 Johnson
  410 Johnson
  446 Johnson
  463 Johnson
1 465 Johnson
2 465 Johnson
1 467 Johnson
2 467 Johnson
3 467 Johnson
1 471 Johnson
2 471 Johnson
3 471 Johnson
1 475 Johnson
2 475 Johnson
  479 Johnson
1 482 Johnson
2 482 Johnson
3 482 Johnson
4 482 Johnson
  486 Johnson
1 488 Johnson
2 488 Johnson
3 488 Johnson
  515 Johnson
  517 Johnson
A 517 Johnson
1 521 Johnson
2 521 Johnson
3 521 Johnson
1 583 Johnson
2 583 Johnson
3 583 Johnson
4 583 Johnson
A 583 Johnson
B 583 Johnson
A 587 Johnson
B 587 Johnson
  607 Johnson
A 607 Johnson
1 123 King E
2 123 King E
3 123 King E
4 123 King E
5 123 King E
1 125 King E
2 125 King E
3 125 King E
4 125 King E
1 134 King E
2 134 King E
3 134 King E
5 134 King E
1 136 King E
2 136 King E
3 136 King E
1 138 King E
3 138 King E
4 138 King E
5 138 King E
1 174 King E
2 174 King E
3 174 King E
  185 King E
1 213 King E
2 213 King E
3 213 King E
4 213 King E
5 213 King E
1 213B King E
2 213B King E
3 213B King E
4 213B King E
5 213B King E
6 213B King E
  271 King W
  275 King W
1 328 King
  68 Lower Union
1 1 Mack
3 1 Mack
4 1 Mack
6 1 Mack
7 1 Mack
8 1 Mack
9 1 Mack
14 1 Mack
15 1 Mack
1 25 Mack
2 25 Mack
3 25 Mack
4 25 Mack
  27 Mack
A 63 Mack
B 63 Mack
C 63 Mack
5 37 Montreal
6 37 Montreal
7 37 Montreal
8 37 Montreal
9 37 Montreal
10 37 Montreal
1 50 Mowat
2 50 Mowat
  160 Nelson
  22 Nelson
  55 Nelson
  79 Nelson
2 95 Nelson
  99 Nelson
13 265 Ontario
14 265 Ontario
3 85 Park
9 85 Park
1 87 Pembroke
2 87 Pembroke
3 120 Pine
101 89 Princess
102 89 Princess
103 89 Princess
104 89 Princess
105 89 Princess
106 89 Princess
201 89 Princess
202 89 Princess
203 89 Princess
204 89 Princess
205 89 Princess
206 89 Princess
  160A Princess
1 163 Princess
2A 163 Princess
2B 163 Princess
3 163 Princess
5 163 Princess
1 171 Princess
3 171 Princess
6 171 Princess
B 183 Princess
1 187A Princess
2 187A Princess
3 187A Princess
4 187A Princess
5 187A Princess
6 187A Princess
1 227A Princess
2 227A Princess
  236 Princess
1 248 Princess
2 248 Princess
3 248 Princess
4 248 Princess
5 248 Princess
6 248 Princess
1 265 Princess
3 265 Princess
4 265 Princess
7 265 Princess
11 265 Princess
12 265 Princess
15 265 Princess
17 265 Princess
18 265 Princess
20 265 Princess
21 265 Princess
101 267 Princess
203 267 Princess
205 267 Princess
305 267 Princess
307 267 Princess
1 272 1/2 Princess
2 272 1/2 Princess
6 272 1/2 Princess
7 272 1/2 Princess
8 272 1/2 Princess
9 272 1/2 Princess
11 272 1/2 Princess
12 272 1/2 Princess
14 272 1/2 Princess
15 272 1/2 Princess
16 272 1/2 Princess
18 272 1/2 Princess
19 272 1/2 Princess
20 272 1/2 Princess
21 272 1/2 Princess
22 272 1/2 Princess
2 289 Princess
2 295 Princess
1 314 Princess
2 316A Princess
3 322 Princess
4 322 Princess
5 322 Princess
1 332 Princess
2 332 Princess
4 332 Princess
1 379 Princess
2 379 Princess
3 379 Princess
1 423 Princess
2 423 Princess
3 423 Princess
4 423 Princess
1 434 Princess
2 434 Princess
3 434 Princess
1 558 Princess
2 558 Princess
3 558 Princess
4 558 Princess
5 558 Princess
6 558 Princess
2 574 Princess
4 574 Princess
6 574 Princess
7 574 Princess
  157 Queen
3 196 Queen
4 196 Queen
1A 197 Queen
2 197 Queen
2 200 Queen
7 200 Queen
1 202 Queen
2 209 Queen
  211 Queen
1 213 Queen
2 213 Queen
3 213 Queen
6 219 Queen
1 286 Queen
2 286 Queen
3 286 Queen
Rear 286 Queen
1 288 Queen
2 288 Queen
3 288 Queen
101 311 Queen
102 311 Queen
201 311 Queen
202 311 Queen
203 311 Queen
204 311 Queen
301 311 Queen
302 311 Queen
303 311 Queen
304 311 Queen
401 311 Queen
402 311 Queen
403 311 Queen
404 311 Queen
  193 Raglan
2 3 Sydenham
3 3 Sydenham
4 3 Sydenham
2 15 Sydenham
102 186 Sydenham
103 186 Sydenham
202 186 Sydenham
1 194 Sydenham
4 194 Sydenham
  33 Toronto
  133 Toronto
  149 Union
1 181 Union
2 181 Union
3 181 Union
4 181 Union
1 183 Union
2 183 Union
3 183 Union
1 195 Union
2 195 Union
3 195 Union
1 196 University
2 196 University
3 196 University
  210 University
  212 University
  215 University
  234 University
  236 University
  238 University
  240 University
  242 University
1 261 University
2 261 University
3 261 University
4 261 University
5 261 University
6 261 University
  265 University
  270 University
  272 University
  274 University
1 276 University
2 276 University
1 278 University
2 278 University
3 278 University
1 280 University
2 280 University
1 282 University
2 282 University
  297 University
A 310 University
B 310 University
1 313 University
2 313 University
1 317 University
2 317 University
A 323 University
B 323 University
  330 University
A 330 University
B 330 University
  201 Victoria
1 237 Victoria
2 237 Victoria
1 249 Victoria
2 249 Victoria
3 249 Victoria
  298 Victoria
  309 Victoria
  320 Victoria
  324 Victoria
  327 Victoria
  424 Victoria
  32 Wellington
2 159 Wellington
3 159 Wellington
4 159 Wellington
5 159 Wellington
6 159 Wellington
7 159 Wellington
8 159 Wellington
9 159 Wellington
10 159 Wellington
A 162 Wellington
B 162 Wellington
C 162 Wellington
D 162 Wellington
E 162 Wellington
F 162 Wellington
1 59 West
2 59 West
3 59 West
A 47 William
B 47 William
1 63 William
2 63 William
5 63 William
6 63 William
7 63 William
8 63 William
2 117 William
1 117-119 William
2 119 William
1 121 William
2 121 William
1 184 William
2 184 William
3 184 William
4 184 William
5 184 William
6 184 William
7 184 William
8 184 William
9 184 William
10 184 William
11 184 William
1 213 William
2 213 William
1 215 William
2 215 William
1 217 William
2 217 William
3 217 William
  235 William
  236 William
  238 William
  247 William
  255 William
  257 William
  258 William
  259 William
A 261 William
B 261 William
  286 William
  291 William
  294 William
A 295 William
B 295 William
  327 William
1 113 York
2 113 York
1 122 York
2 122 York
3 122 York
4 122 York
5 122 York

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Related Documents

Sample Landlord Program Contract

Landlord Contract Program Application Form (posted to web 2016-03-04) – This is the form to be used to apply to have your rental unit entered into the Queen's Landlord Contract Program. You can (and should) have your unit inspected up to 60 days in advance of the "anniversary date" of the agreement. Please be sure to download a new form each year to ensure use of the most current form

Tenant Consent Form – This form is to be completed by the tenants currently residing in a unit that is new to the Landlord Contract Program. It should accompany the Application form if the current tenants have not provided a termination agreement.

Notification For Removal of Rental Unit Membership from the Landlord Contract Program Form – This form is to be used to notify Queen's University or a rental unit being removed from membership in the Queen's University Landlord Contract Program. Notification MUST be received 90 days prior to the effective removal date.

Noise By-law Information Sheet – A copy of this information must be provided to tenants of units that are in the Landlord Contract Program at the time they sign a lease.

Listing Service Advertising Form – Use this form to complete information about the rental unit that you wish to have advertised on the Queen's Listing Service (if to be entered by our staff, otherwise you may enter your own ad directly online here.)
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