47 Van Order Drive
for buildings 1, 2, 3, 4, 5
17 Van Order Dr.
for Buildings 6, 7, 8, 9, 10, 11, 12
15 MacPherson Ave.,
for buildings 13, 14, 15, 16, 17, 18, 19
- Maintenance Request
- How to Apply/Eligibility
- Rent information and Rates
- An Clachan Tenant Handbooks
- Moving into An Clachan
- Community Coordinator
- Services, Amenities and Resources
- Sublet process
- Moving out
- Community Events and Notices
An Clachan (Gaelic for small village) is a series of 19 apartment buildings containing of a total of 260 spacious 1 bedroom, 2 bedroom, and a limited number of 3 bedroom apartments located within walking distance or a short transit ride to the main campus. It is also only a ten minute walk to west campus. The buildings are joined and create three complexes (1-5, 6-12, 13-19); each building has three floors (sorry no elevators). An Clachan is a university-owned and managed complex providing housing for students, staff, and faculty in a safe neighbourhood close to shopping, libraries and fitness facilities.
An Clachan is classified as a student residence. Therefore, for income tax purposes, a maximum of $25 per year may be claimed for rent.
Tenants MUST re-apply and be offered a new lease each year (information on the re-application process is provided to tenants in February/March annually).
Features and Services
- Free parking
- An Clachan Community Coordinator for advice and activities
- Laundry rooms on site
- Close to schools, grocery stores, shopping and YMCA
How to Apply/Eligibility
An Clachan does not have any elevators. It is a series of 19 3-storey buildings.
Applications for An Clachan are available year round subject to apartment availability. Most leases have annual start dates of September 1. There are a limited number of leases with January 1 or May 1 starts. Leases are typically for 12 months. Furnished units may be available for shorter lease terms (subject to availability).
Priority for apartments is given to registered Queen’s students in good standing with the University. Please be sure to include your Queen’s student number and a current email address (preferably your @queensu.ca account) on your application. We will send you an email to let you know that your application has been received. Successful applicants will be notified by email of rental offers as they are available; please be sure to check your email regularly as there is a limited timeframe in which to respond. If you have email filtering activated, please be sure to add firstname.lastname@example.org to your safe list.
An Clachan Lease Sample
Occupancy limits apply per section 184.108.40.206.(1) (c) of the Ontario Building Code are two persons per sleeping room or sleeping area in a dwelling unit or suite.
Students with Disabilities
If you are a student with a disability who has particular requirements with respect to housing, you are asked to complete and submit a Special Consideration Form. Please note it is not assumed that students who require disability-related accommodation in other areas of University life e.g., in the classroom will necessarily have special requirements related to housing.
Community Housing will do its best to meet your needs. Please be aware however, that the aim of the disability accommodation process at Queen’s is to help students with disabilities find living accommodation at the University that is most appropriate to their requirements, not to ensure their preference of living accommodation.
Early application for consideration of disability accommodation is essential. It may not be possible to meet accommodation requests made after these dates. Please contact our office to request an application form if you are applying for priority consideration due to disability accommodation.
|Lease Start||Applications Open In||Deadline for priority consideration|
|January 1||September||September 30|
|May 1||November||November 25|
|September 1||March||March 10|
Rent Information and Rates
- Extra Appliances: Advance permission must be received from the Associate Director or Manager of Community Housing before any additional appliances may be brought into/installed in/used in (e.g. air conditioner, extra fridge, deep freeze,space heater, washer, dryer, dishwasher) the rental unit. Additional charges may apply
- Garbage: Warnings will be issued for garbage not disposed of properly. Repeat offenders will be fined each time the landlord has to pick-up and dispose of garbage mishandled.
- License Plate Numbers & Proof of Ownership (registration): must be submitted to Community Housing. Please note: Unregistered vehicles parked in Tenant parking areas are subject to municipal tickets and towing
- Paint: please refer to Tenant Handbook, Alterations section – not to make alterations including paint and wallpaper – costs for restoring colour/condition immediately will be attributed to the tenant
- Satellite Dishes: Satellite dishes may not be installed in Community Housing Properties
- Cleaning: Tenants must leave their unit thoroughly cleaned and in a ready to rent condition upon vacating. Charges will be assessed for cleaning, damages, etc. as applicable.
|# of Bedrooms||Furnished?||Lease Term||Monthly Rent||Notes|
An Clachan Tenant Handbooks
Community Housing has a Community Coordinator who is a resource for tenants and their families living in the An Clachan community. They assist tenants adjust to life in An Clachan and surrounding Kingston community while developing a climate that enhances safety, support, trust, inclusion and learning in a collaborative and diverse environment.
Amy Case- Community Coordinator
I recently moved to Kingston from the Greater Toronto Area where I worked in co-operative house. Previous to that, I studied International Development and Hispanic Studies at Trent University. Like many of you, I have also had an international living experience, living in Central America for 16 months. I love crafting. I love learning about other cultures and just plain having fun!
Should you be interested in helping out and/or have suggestions for events/activities at this time or in the future please drop by 06-102 during office hours or send an email.
Services, Amenities and Resources
A storage locker is located within each apartment. A number of tenants use this area to store their bikes.
Common interior bike storage rooms. Tenants must apply for use of this area (An Clachan bike room application form), space is limited, no guarantee on availability.
Exterior bike racks. The exterior bike racks are monitored by Queen’s Parking (Bicycle Parking Regulations).
There is limited active parking available for Tenants. Tenants must register their vehicle with Community Housing to receive a parking hang tag which permits the tenant to park in any of the An Clachan parking spaces except those designated as Visitor Parking, Reserved Parking or Service Vehicle Parking. This parking is free of charge. Unregistered vehicles parked in tenant parking areas are subject to municipal tickets and towing of said vehicle at the owner’s risk and expense.
We have a limited number of reserved parking spaces with electrical receptacles. These spaces are reserved 24 hours a day, 7 days a week. There is a non-refundable annual fee for the use of these reserved parking spaces. If you are interested in a reserved parking space please complete and submit a Request for Reserved Parking Form. Unauthorized use of the reserved parking spaces will result in the unauthorized vehicle being towed at the owner’s risk and expense.
Tenants wanting to park in the un-serviced and/or designated reserved spaces must be registered with the Community Housing Office every lease period to receive a current parking permit hang tag.
Queen’s Parking monitors the parking lots at An Clachan.
Note1: The parking lot near building 5 is reserved for Maintenance Service Vehicles ONLY.
Visitor Parking: Limited visitor parking is available at An Clachan: 6 spaces at the south end across from 17 Van Order Drive – Building #6-12 entrance – corner of Sir John A. and Norman Rogers; and 4 spaces across from 47 Van order Drive – Building #1 and 2 – north of the entrance off MacPherson Avenue. Any vehicles without permits parking in areas not signed for visitors will be ticketed and/or towed.
There are six well-equipped, laundry rooms. They are located on the ground floor of buildings 1, 5, 8, 11, 14 and 17. Coinamatic maintains the laundry facilities. Tenants are issued a “smart card” when they pick-up their unit keys from Community Housing. The “smart card” can be loaded using a credit or debit card at the card load station located in the lobby of Building 5.
Laundry Room Hours: The laundry rooms are locked 24/7 and accessible by using your building key. Tenants are asked to be considerate of others by using the laundry rooms between the hours of 8:00 am and 10:00 pm only (last load should be in a machine no later than 9:30 pm).
Laundry left in machines: Please ensure prompt removal of your clothing from the machines so other tenants may use them. Items left in the laundry room are left at the tenant’s own risk.
Questions about the laundry machines (washers/dryers) or defective smart cards should be directed to Coinamatic at 1-800-561-1972 or by emailing email@example.com
Garbage and Recycling
Domestic garbage, cardboard and other recyclable items should be deposited in the designated exterior bins by building 5.
Fire safety is always important.
The best way to learn how to protect yourself and those around you is by reading our fire safety document. In it you will find information about what to do in case of a fire or fire alarm.
Each of our units and our buildings are equipped with fire detection devices. To learn more about the fire detection models present in your unit and building follow the links below.
An Clachan fire devices
Additional fire safety related information is available on the Student Affairs website
Kingston Transit provides service to other areas of the city that tenants may wish to visit. For tenants in An Clachan there are bus stops within walking distance and a transfer point at the Kingston Centre, which is a 15 minute walk from An Clachan. For those wishing to access other areas of the city there are many routes and schedules accessible to tenants. Visit the Kingston Transit website for details.
Thinking about Hosting An Event at Your Place?
As tenants, you and your guests are part of the Kingston community and should promote positive relations with the City and your neighbours.
Make sure all of your house members are aware that a gathering is being planned.
Assign a house member to be in charge of the event – controlling who comes and goes – keeping invited guests inside.
Have a plan if you are having friends over where alcohol may be a factor. Be sure to inform your guests of all relevant policies before hand (e.g. not to be outside with alcohol, music volumes, etc).
You should be aware that you can be held responsible for the safety and behaviour of your guests until they are sober – not just until they leave your party. You can be held responsible for injuries or damages that can occur even after guests have left your place. Be a responsible and careful host and be sure to clean-up after your event.
A clean neighbourhood protects housing values, looks nice and instills a sense of pride in the residents of the area.
Assignment or Sublease Application form – This form is to be completed by the student who wants to sublet or assign a unit from a current tenant of An Clachan or John Orr Tower.
|Responsibility for lease||The assignee is taking on all the responsibilities of the head lease for the remainder of that lease period||The sub-tenant is renting from the tenant and the tenant remains responsible to the landlord for the unit and the sub-tenant|
|Eligibility||The assignee must qualify for a head lease (be a registered Queen’s student in good standing)||The sub-tenant must be a registered Queen’s student in good standing.|
|Rent||The full rent for the unit is being paid by the assignee(s) to Community Housing||The tenant decides on the amount of rent the sub-tenant is to pay (cannot be more than the lawful rent for the unit) which the sub-tenant pays to the tenant. The tenant continues to pay Community Housing directly for the full rent|
|Signing a lease in next period||Assignees who started their tenancy by March 1 will be afforded the same opportunity to sign a new lease (based on eligibility, behaviour, rent history, etc.) as other tenants. Assignees who start their tenancy after March 1 will be considered for a new lease on a case-by-case basis (not automatic).In all cases, rent for units where an assignment is done will be moved to market rent in the lease period immediately following the assignment (e.g. if an assignee in period Sept 2011 to Aug 2012 and offered new lease, rent will be moved to market rent for Sept 2012 lease).||Sub-tenants do not have renewal rights to the unit for the following rental period. Sub-tenants who wish to be considered for a rental unit of their own in the next lease period must apply (applications open February 1 each year). If a sub-tenant is allocated a rental unit for the new lease period, they will be required to vacate their unit per their Sublease Agreement and will not be able to take possession of the new unit until 3pm September 1 per the terms of the Lease Agreement.In all cases, rent for units where a sublet is done will be moved to market rent in the lease period immediately following the sublease (e.g. if sublet in period Sept 2011 to Aug 2012 and the subtenants are offered new lease, rent will be moved to market rent for Sept 2012 lease).|
|End of lease||The normal end date of the original head lease applies||The sub-tenancy typically ends at least one day before the end of the head lease|
- Tenant(s) submits a Request to assign or sublet their unit. An application form from potential sub-tenant/assignee may be submitted at this time as well.
- Upon receipt of the request, an inspection of the unit will usually be scheduled (usually 3-5 business days after receipt of the request) to review the unit for cleanliness and any damages. If the unit passes the inspection and the rent account is up-to-date, the request will be approved and the tenant notified by email. If the unit fails inspection, the tenant will receive further correspondence on what must be addressed. Once addressed, the tenant may request another inspection. There will be a charge of $25 for this follow-up inspection and for each additional inspection that is required in regard to the assignment/sublet request.
- Eligibility of the prospective sub-tenant/assignee will be reviewed and approved as noted above.
- Paperwork (the sublease or assignment agreement) will be produced and a meeting scheduled with the parties to complete the paperwork (usually 3-5 business days after approval is granted).