An Clachan Tenants
47 Van Order Drive
for buildings 1, 2, 3, 4, 5
17 Van Order Dr.
for Buildings 6, 7, 8, 9, 10, 11, 12
15 MacPherson Ave.,
for buildings 13, 14, 15, 16, 17, 18, 19
- Maintenance Request
- How to Apply/Eligibility
- Rent information and Rates
- An Clachan Tenant Handbooks
- Moving into An Clachan
- Community Coordinator
- Services, Amenities and Resources
- Sublet process
- Moving out
- Community Events and Notices
An Clachan (Gaelic for small village) is a series of 19 apartment buildings containing of a total of 260 spacious 1 bedroom, 2 bedroom, and a limited number of 3 bedroom apartments located within walking distance or a short transit ride to the main campus. It is also only a ten minute walk to west campus. The buildings are joined and create three complexes (1-5, 6-12, 13-19); each building has three floors (sorry no elevators). An Clachan is a university-owned and managed complex providing housing for students and their families in a safe neighbourhood close to shopping, libraries and fitness facilities.
An Clachan is classified as a student residence. Therefore, for income tax purposes, a maximum of $25 per year may be claimed for rent.
Tenants MUST re-apply and be offered a new lease each year (information on the re-application process is provided to tenants in February/March annually).
Features and Services
- Free parking
- An Clachan Community Coordinator for advice and activities
- Laundry rooms on site
- Close to schools, grocery stores, shopping and YMCA
How to Apply/Eligibility
An Clachan does not have any elevators. It is a series of 19 3-storey buildings.
Applications for An Clachan are available subject to apartment availability. Most leases have annual start dates of September 1. There are a limited number of leases with January 1 or May 1 starts. Leases are typically for 12 months. Furnished units may be available for shorter lease terms (subject to availability).
Priority for apartments is given to registered Queen’s students in good standing with the University. Please be sure to include your Queen’s student number and a current email address (preferably your @queensu.ca account) on your application. We will send you an email to let you know that your application has been received. Successful applicants will be notified by email of rental offers as they are available; please be sure to check your email regularly as there is a limited timeframe in which to respond. If you have email filtering activated, please be sure to add email@example.com to your safe list.
An Clachan Lease Sample
Occupancy limits apply per section 220.127.116.11.(1) (c) of the Ontario Building Code are two persons per sleeping room or sleeping area in a dwelling unit or suite.
Students requiring Special Consideration
Queen’s Community Housing strives to provide the best possible environment for students to achieve their academic goals. The residential rental properties owned by Queen’s University and managed by Community Housing are not handicapped accessible housing. Tenants/occupants have the opportunity to view the unit personally or have an agent view the unit prior to signing a lease and should be able to make an informed decision if the unit meets their individual needs as the unit is presented. However, there may be unique circumstances where a tenant/occupant may request special consideration. Community Housing cannot guarantee to accommodate all requests for special consideration.
Not all disabilities or medical conditions require special assignment or considerations. The documentation completed by the medical professional must verify the tenant has a disability or medical condition but not the specific diagnosis, and identify the functional limitation (if any) related to the disability or medical condition.
Should you have questions regarding this or would like to make a request for consideration, please contact Community Housing by emailing firstname.lastname@example.org.
Applications – We are fully leased and as such have closed our new tenant application. Thank you.
- An Clachan New Tenant Application form
Rent Information and Rates
- Extra Appliances: Advance permission must be received from the Associate Director or Manager of Community Housing before any additional appliances may be brought into/installed in/used in (e.g. air conditioner, extra fridge, deep freeze,space heater, washer, dryer, dishwasher) the rental unit. Additional charges may apply
- Garbage: Warnings will be issued for garbage not disposed of properly. Repeat offenders will be fined each time the landlord has to pick-up and dispose of garbage mishandled.
- License Plate Numbers & Proof of Ownership (registration): must be submitted to Community Housing. Please note: Unregistered vehicles parked in Tenant parking areas are subject to municipal tickets and towing
- Paint: please refer to Tenant Handbook, Alterations section – not to make alterations including paint and wallpaper – costs for restoring colour/condition immediately will be attributed to the tenant
- Satellite Dishes: Satellite dishes may not be installed in Community Housing Properties
- Cleaning: Tenants must leave their unit thoroughly cleaned and in a ready to rent condition upon vacating. Charges will be assessed for cleaning, damages, etc. as applicable.
|# of Bedrooms||Furnished?||Lease Term||Monthly Rent||Notes|
An Clachan Tenant Handbooks
- An Clachan Tenant Handbook 2018/19
- An Clachan Tenant Handbook 2019/20
- An Clachan Tenant Handbook 2020/21
Community Housing has a Community Coordinator who is a resource for tenants and their families living in the An Clachan community. They assist tenants adjust to life in An Clachan and surrounding Kingston community while developing a climate that enhances safety, support, trust, inclusion and learning in a collaborative and diverse environment.
Amy Case- Community Coordinator
I recently moved to Kingston from the Greater Toronto Area where I worked in co-operative house. Previous to that, I studied International Development and Hispanic Studies at Trent University. Like many of you, I have also had an international living experience, living in Central America for 16 months. I love crafting. I love learning about other cultures and just plain having fun!
Should you be interested in helping out and/or have suggestions for events/activities at this time or in the future please drop by 06-102 during office hours or send an email.
Services, Amenities and Resources
A storage locker is located within each apartment. A number of tenants use this area to store their bikes.
Common interior bike storage rooms. Tenants must apply for use of this area (An Clachan bike room application form), space is limited, no guarantee on availability.
Exterior bike racks. The exterior bike racks are monitored by Queen’s Parking (Bicycle Parking Regulations).
There is limited active parking available for Tenants. Tenants must register their vehicle with Community Housing to receive a parking hang tag which permits the tenant to park in any of the An Clachan parking spaces except those designated as Visitor Parking, Reserved Parking or Service Vehicle Parking. This parking is free of charge. Unregistered vehicles parked in tenant parking areas are subject to municipal tickets and towing of said vehicle at the owner’s risk and expense.
We have a limited number of reserved parking spaces with electrical receptacles. These spaces are reserved 24 hours a day, 7 days a week. There is a non-refundable annual fee for the use of these reserved parking spaces. If you are interested in a reserved parking space please complete and submit a Request for Reserved Parking Form. Unauthorized use of the reserved parking spaces will result in the unauthorized vehicle being towed at the owner’s risk and expense.
Tenants wanting to park in the un-serviced and/or designated reserved spaces must be registered with the Community Housing Office every lease period to receive a current parking permit hang tag.
Queen’s Parking monitors the parking lots at An Clachan.
Note1: The parking lot near building 5 is reserved for Maintenance Service Vehicles ONLY.
Visitor Parking: Limited visitor parking is available at An Clachan: 6 spaces at the south end across from 17 Van Order Drive – Building #6-12 entrance – corner of Sir John A. and Norman Rogers; and 4 spaces across from 47 Van order Drive – Building #1 and 2 – north of the entrance off MacPherson Avenue. Any vehicles without permits parking in areas not signed for visitors will be ticketed and/or towed.
There are six well-equipped, laundry rooms. They are located on the ground floor of buildings 1, 5, 8, 11, 14 and 17. Coinamatic maintains the laundry facilities. Tenants are issued a “smart card” when they pick-up their unit keys from Community Housing. The “smart card” can be loaded using a credit or debit card at the card load station located in the lobby of Building 5.
Laundry Room Hours: The laundry rooms are locked 24/7 and accessible by using your building key. Tenants are asked to be considerate of others by using the laundry rooms between the hours of 8:00 am and 10:00 pm only (last load should be in a machine no later than 9:30 pm).
Laundry left in machines: Please ensure prompt removal of your clothing from the machines so other tenants may use them. Items left in the laundry room are left at the tenant’s own risk.
Questions about the laundry machines (washers/dryers) or defective smart cards should be directed to Coinamatic at 1-800-561-1972 or by emailing email@example.com
Garbage and Recycling
Domestic garbage, cardboard and other recyclable items should be deposited in the designated exterior bins by building 5.
Fire safety is always important.
The best way to learn how to protect yourself and those around you is by reading our fire safety document. In it you will find information about what to do in case of a fire or fire alarm.
Each of our units and our buildings are equipped with fire detection devices. To learn more about the fire detection models present in your unit and building follow the links below.
An Clachan fire devices
Additional fire safety related information is available on the Student Affairs website
Kingston Transit provides service to other areas of the city that tenants may wish to visit. For tenants in An Clachan there are bus stops within walking distance and a transfer point at the Kingston Centre, which is a 15 minute walk from An Clachan. For those wishing to access other areas of the city there are many routes and schedules accessible to tenants. Visit the Kingston Transit website for details.
Thinking about Hosting An Event at Your Place?
As tenants, you and your guests are part of the Kingston community and should promote positive relations with the City and your neighbours.
Make sure all of your house members are aware that a gathering is being planned.
Assign a house member to be in charge of the event – controlling who comes and goes – keeping invited guests inside.
Have a plan if you are having friends over where alcohol may be a factor. Be sure to inform your guests of all relevant policies before hand (e.g. not to be outside with alcohol, music volumes, etc).
You should be aware that you can be held responsible for the safety and behaviour of your guests until they are sober – not just until they leave your party. You can be held responsible for injuries or damages that can occur even after guests have left your place. Be a responsible and careful host and be sure to clean-up after your event.
A clean neighbourhood protects housing values, looks nice and instills a sense of pride in the residents of the area.
Assignment and Sublet Process
- The tenant wishes to leave the unit and not return before the end of the lease term
- The person taking over the lease (assignee) must qualify as a tenant, ie be a registered Queen’s student in good standing with the University
- The assignee assumes full responsibility for all lease terms and conditions for the balance of the lease term
- The full amount of the rent will be paid to Community Housing by the assignee for the balance of the lease period
- To be offered the opportunity to sign a new lease in the unit for the next lease term, the assignee must live in the unit for at least six months. Any assignees starting their tenancy in the last 6 months of the lease term must apply as a new tenant. Rent may be moved to market rent for the new lease period
- All tenants and occupants are going to vacate the unit for a period of time and return to the unit before the end of the lease term
- The subtenant must be a registered Queen’s student in good standing with the University
- The full amount of rent will continue to be paid to Community Housing by the tenant. The subtenant will pay rent to the tenant
- Subtenants do not have any reapplication rights for the unit
This process can take 6-10 business days provided all requirements are met.
- The tenant must complete and submit a Tenant Request to Assign or Sublease form to the Community Housing office. An application from the potential assignee/subtenant may be submitted at this time.
- Upon receipt of the application an inspection of the unit may be scheduled. This is usually within 5 to 10 business days of the submission of the application however will be no more than 60 days prior to the start date of the sublet/assignment. The inspection will review the unit for any damages and cleanliness of the unit. The unit must meet the inspection requirements to pass. If the unit does not meet inspection requirements the tenant will receive instructions of what must be done in order to pass the inspection. Once the issues have been addressed the tenant can request another inspection. There is a fee of $25 for any follow-up inspections. This amount must be paid before the inspection will be scheduled.
- Once an application from a potential assignee/subtenant has been received it will be reviewed for eligibility.
- The agreement for either assignment or sublet will be produced by the Community Housing office. Signature from all parties are required.
- The transfer of keys is the responsibility of the tenant.
Please note: Community Housing does not clean the unit before an assignee or subtenant moves in. Tenants/sub-tenants currently residing in a Community Housing unit will not be approved as applicants for sub-tenancy or assignment for the same lease period in another Community Housing unit.
Assignment or Sublease Application form – This form is to be completed by the student who wants to sublet or assign a unit from a current tenant of An Clachan or John Orr Tower.