Move Out – University District

Full Move Out

Take Note of Critical Deadlines
Plan Ahead
Understanding What is Required
Expectation of Vacant Possession
Expectation for Key Return
Helpful information
Items left Behind
Partial Move Out

If you are in a University District property and ALL Tenants are vacating please read about how to prepare for your move out below. Please familiarize yourself with these procedures as failure to follow the necessary steps below may result in additional charges being assessed for cleaning and/or damages. Should you have any questions, pleas do not hesitate to email community.housing@queensu.ca.

If you are in a University District property and PART of the household has entered into a new lease and Part of the household is leaving follow these instructions (link to bottom section of this page).


Take Note of Critical Deadlines

  • Vacate rental unit NO LATER than 12:00 Noon on the last day of your tenancy (per your lease agreement)
  • Return all sets of keys to the Community Housing Office at 169 University NO LATER than 12:00 Noon on the last day of your tenancy (per your lease agreement)
  • Final Inspection of Unit will be completed as vacant possession is received with the return of keys
  • Contractual arrangements you may have (i.e. with Bell Canada, Cogeco, etc.). There may be critical timelines that you need to adhere to to avoid delay and unnecessary charges to the account holder. You must maintain your utilities until the final day of your lease term.

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Plan Ahead

  • Arrange for help to pack, move and clean – assign common areas of the unit to housemates to clean before vacating
  • Book moving vans
  • Arrange for disconnects (cable, phone, utilities, etc.). Remember, your utilities must be maintained until the final day of your lease term.
  • change of address.

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Understand What is Required

Responsibilities per your Lease and the Residential Tenancies Act (RTA)

All tenants of this uint will be held jointly and severally responsible for any debt incurred form the tenancy. Regardless of which individual household member may have caused th charge, all tenants are considered liable until the account is paid.

Responsibilities as residents in the City of Kingston

City Property Standards "Yards by-law" prohibits anyone from using any land or structure within the City to dispose of garbage, refuse, industrial and domestic waste. Domestic waste includes items such as refrigerators, stoves, furniture, paper. Anyone throwing, placing or de- positing debris on any private or municipal property with the City can be charged under a second bylaw that covers illegal dumping. Both by-laws carry a penalty of up to $5,000. The City is moving towards more stringent enforcement and will issue orders, and/or move directly to charges against property owners in violation of these bylaws. Additionally, should debris be left at the property an administration fee of $141.80 (subject to change) PLUS the cost of clean-up will be applied.

Bagged Garbage – place bagged garbage at the curbside on your usual collection day. Remember the 1 bag limit. Additional bagged gar- bage will be collected if it is tagged. Garbage tags are available for a nominal fee and can be purchased at the AMS Office, Freddies Grocery or at City Hall.
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Expectation of Vacant Possession

  • All contents, occupants, furniture removed
  • Unit thoroughly cleaned, ready for occupancy by new tenant(s)

Failure to provide vacant possession will result in holdover charges of $50 plus $20 for each hour late, lock change/key charges, rent for each day holding over, any legal costs incurred, any displacement costs to the incoming tenant, cleaning charges, in addition to any costs incurred for removal of furniture, personal belongings and other miscellaneous items left in the unit, including items that are to be sold or given away to friends, roommates, incoming tenants, etc.
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Expectation for Key Return

ALL issued sets to this unit must be returned as a complete package at the same time at the end of the tenancy (e.g. with the last person to leave) no later than 12:00 pm NOON on the last day of your tenancy (per your lease agreement) along with your laundry smard card(s).

Failure to do so will result in the locks being replaced at a cost to the outgoing tenant(s). Once the lock change has been initiated, the charge will remain and is not refundable.

Items Left Behind
Please note, all items left in the unit/hallway outside your apartment after it is vacated will be discarded. All associated costs for removal, disposal, etc. will be charged to the tenants.
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Helpful Information

Each member of the unit should be responsible for cleaning their bedroom and a common area. Divide up the common areas of the house and assign them in advance so the last person left in the house is not responsible for all the cleaning. No Time for Cleaning? Consider contacting a cleaning company. Vacating your unit without thoroughly cleaning it first can result in significant charges (there have been instances in the past where units have been billed $500 or more for cleaning and carpets).

Cleaning Requirements Kitchen

  • stove/oven – inside oven, oven racks, top and outer surfaces of stove, burner bowls, underneath burner bowls, vent hood and floor under the stove
  • refrigerator/freezer – inside, including shelves and drawers, top and all outer surfaces
  • sink, including faucet fixtures
  • cabinets/drawers – inside, top and all outer surfaces
  • counter top
  • window sill(s) (where applicable)
  • floor

Suggested cleaning products include stainless steel cleaner for sink and burner bowls, all-purpose cleaner for the floor, cabinets, drawers, counter tops, refrigerator/freezer, stove and vent hood (where applicable) and oven cleaner for the oven

Bedroom(s), Living Room, Dining Room, Hall and Entry Way Areas (where applicable)

  • vacuum & clean carpet in all rooms, including inside the closets
  • sweep and damp mop floors
  • clean closet shelves, baseboards, wall heating units, windows and window sills

An all-purpose cleaner is suggested to remove stains and fingerprints on doors and door frames.

Bathroom(s)

  • sinks, toilet, bathtub/shower, all faucet fixtures
  • mirrors and medicine cabinets
  • cabinets/drawers – inside, top and all outer surfaces – counter top
  • floors

Suggested cleaning products include non-abrasive bathroom cleaners for tub/shower and sinks and an all-purpose cleaner, for the floors, cabinets, drawers and countertop. Mr. Clean Magic sponges work particularly well!

Basement, storage room(s), porches, sheds, garages (where applicable)

  • remove all debris, recyclables, furniture, any tenant(s) appliances (air conditioner, mini fridges, freezers, etc), along with any miscellaneous items
  • sweep

For Large Article Disposal / Storage Facilities

For Residential Cleaning

For a handy cleaning checklist.

A guide for planning your move-out.
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Items Left Behind

Please note, all items left in the unit after it is vacated will be discarded. All associated costs for removal, disposal, etc. will be charged to the tenants.

*Detailed instruction regarding moving out of a Community Housing property will be delivered to each vacating unit prior to the end of the lease term.

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Partial Move Out

Current Vacating Tenant(s)
Current Tenant(s) Remaining
Understand What Is Required
Expectation For Key Return
Know What Services Are Available To You

If you are in a University District property where PART of the household has entered into a new lease with Community Housing and PART of the household is leaving, please read the following.

This information applies to tenants in a unit were there is a partial turnover of tenants for the new lease period. If you are in a University Distict property and ALL of the household is leaving please refer to the FULL Move-out Information at the top of this page.

Please familiarize yourself with these procedures as failure to follow the necessary steps below may result in additional charges being assessed for cleaning, damages and/or lock changes. Should you have any questions, please do not hesitate to email community.housing@queensu.ca.


Current Tenant(s) who will be vacating at the end of the current lease term

MUST:

  • Clean all areas, remove debris and prepare for new tenants
  • Vacate and return all keys as a package for the rental Unit no later than 12:00 NOON on the final day of your current lease term (per your lease agreement) to the Community Housing Office
  • If keys are not returned as expected by the deadline 12 NOON on the final day of your current lease term (per your lease agreement), a lock change will be done immediately and the remaining tenant(s) will need to visit Community Housing during office hours to get the new key set; lock replacement charges will apply. Any charges, if required will be assessed to ALL Tenant(s) of record for the current lease

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Current Tenant(s) who will be remaining in the unit for the new lease term

MUST:

  • Clean all areas, remove debris and prepare for new tenants
  • Complete a Key Validation Form and submit it along with the returned keys no later than NOON on the final day of your current lease term (per your lease agreement).

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Understand what is required:

Responsibilities per your Lease and the Residential Tenancies Act (RTA)

All tenants of this uint will be held jointly and severally responsible for any debt incurred form the tenancy. Regardless of which individual household member may have caused th charge, all tenants are considered liable until the account is paid.

Responsibilities as residents in the City of Kingston

City Property Standards "Yards by-law" prohibits anyone from using any land or structure within the City to dispose of garbage, refuse, industrial and domestic waste. Domestic waste includes items such as refrigerators, stoves, furniture, paper. Anyone throwing, placing or depositing debris on any private or municipal property with the City can be charged under a second bylaw that covers illegal dumping. Both by-laws carry a penalty of up to $5,000. The City is moving towards more stringent enforcement and will issue orders, and/or move directly to charges against property owners in violation of these bylaws. Additionally, should debris be left at the property an administration fee of $141.80 (subject to change) PLUS the cost of clean-up will be applied.

Bagged Garbage– place bagged garbage at the curbside on your usual collection day. Remember the 1 bag limit. Additional bagged garbage will be collected if it is tagged. Garbage tags are available for a nominal fee and can be purchased at the AMS Office, Freddies Grocery or at City Hall.
Back to Partial Move Out


Expectation for Key Return

  • ALL key sets of vacating tenants must be returned as a complete package at the same time at the end of the tenancy (e.g. with the last person to leave) no later than 12:00 NOON on the last day of your current lease term (per your lease agreement).
  • Failure to do so will result in the locks being replaced at a cost to the outgoing tenant(s). Once the lock change has been initiated, the change will remain and is not refundable

Back to Partial Move Out


Know what services are available to you

Alternatives for recycling or disposal of unwanted items

Before throwing out unwanted items, visit the following websites for options…
www.cityofkingston.ca/residents/waste/garbage
www.queensu.ca/live/green
www.recycleyourelectronics.ca/

Unusable Items and garbage can be disposed of at:

Waste Management transfer station at 62 St. Remy Place (off Dalton Avenue) is open Monday through Friday 7:00 am – 4:00 pm and Saturday 8:00 am – 1:00 pm ~ www.wmcanada.com

If you are not able to deliver your waste to the transfer station, you can contract this service through local providers. Check the yellow pages of the phone book or Kijiji for listings.

No Time for Cleaning?

Consider contacting a cleaning company, check the yellow pages of the local phone book. Vacating your unit without thoroughly cleaning it first can result in significant charges (there have been instances in the past where units have been billed $500 or more for cleaning and carpets).

Detailed instructions regarding moving out of a Community Housing property will be delivered to each PARTIAL turnover unit prior to the end of the lease term.
Back to Partial Move Out
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