BISC Housing Application

May Leases – Student Village (Core)
The following applies to groups comprised predominately of current BISC students who apply by the priority application deadline noted below. Students joining households who are already in Kingston or those who miss the priority application deadline must go through the regular allocation (lottery) process.

Allocation is based upon availability each year (according to units being vacated). Therefore the number of any size unit cannot be predicted nor guaranteed. Please submit a first and second choice for the size unit you would prefer. Offers must be made and accepted for a particular size unit before the deadline below. The remaining units have deadlines for continuing in the May 1st allocation process.

 

Group Representative

Students may apply individually for bachelor or 1-bedroom units. For larger units (2-bedroom and up), the first person listed on the application will be the representative (at the castle) for the group. All correspondence from our office will be sent to the Group Representative until your tenancy begins; this reduces the number of interactions required and allows for quicker responses on our end.

 

Application – NOW CLOSED FOR THE MAY 2012 LEASE START. Interested students can enter the lottery (January) for a chance to lease a unit.

Each student in the group must complete a section of the BISC May Lease Application Form. Please be sure to indicate a first and second choice of unit type for your group.

Please note:  Community Housing does not match students to fill groups or assign rooms. Groups are responsible for securing all members of the household required.

 

Viewing units prior to accepting

If your group wishes to view the unit before signing a lease, a viewing appointment must be arranged prior to the deadline indicated below. Only one viewing per group will be permitted. If no one from your group is able to make it, you may authorize someone (parent/friend) to view the unit on your behalf by emailing their information to community.housing@queensu.ca with a note authorizing them to view the unit for you. The same requirements apply in respect to setting up a viewing appointment.

 

Things to Consider Berfore Leasing

If you have any further inquiries, feel free to direct them to the attention of Francine LeBlanc – community.housing@queensu.ca


Your deadline to apply is:  November 25, 2011 - state 1st and 2nd choice

  • Applications will be assigned a number – in cases where the number of applications exceed the number of units in that category -numbers will be drawn to assign units
  • Notices of offer to rent a specific unit will be emailed with the Lease: the week of December 5, 2011
  • Set up an appointment to view the unit. The viewing must be prior to December 21, 2011
  • Please include all applicable forms (e.g. Authorization Form)
  • Signed Leases are due: 4pm January 4, 2012
  • All University leases are for a one-year fixed-term. Your lease period would be May 1, 2012 to April 30, 2013.
  • If the tenants of your unit come to an arrangement on the amount of rent that each will pay, and you wish to submit these “split rent” amounts to Community Housing, each tenant will be required to submit a Pre-Authorized Debit Plan Agreement to our office no later than April 15, 2012. For more information and a copy of this form, please visit the Documents and Forms page.
  • All units are unfurnished except for fridge and stove.
  • University tenants do not rent the grounds, balconies or porches of a property. They rent from the unit door in. (The landlord reserves the right to control the use of the space surrounding the rental unit.)
  • Units cannot be altered (eg. painted, locks changed) without the advanced written permission of the landlord.
  • Early possession or early move-in of belongings is not permitted. Outgoing tenants must vacate by 12 noon on April 30, 2012 so that incoming tenants can take possession at 3 p.m. on May 1, 2012.
  • 50% of the original tenants must reapply in order to be eligible for subsequent tenancies.
  • All tenants are jointly and severally responsible for all lease terms including any unpaid debts (eg. cleaning, damage and rent).
  • There is NO guarantee for housing in the Core for BISC students.

 

September Leases – An Clachan and John Orr Tower

John Orr Tower – 1 bedroom apartments only

An Clachan Complex – 1, 2, & 3 bedroom apartments

Please e-mail enquiries to community.housing@queensu.ca

  • All units require a 1 year fixed term lease
  • All units are unfurnished except for refrigerator and stove
  • We start accepting applications March 1, 2012 for allocation September 2012 – notification starts May 2012. You may mail or fax the completed application to the Housing Office (613.533.2196).
  • All utility payments are included in the rental fee (heat, lights, water)
  • Parking: An Clachan has free parking as well as some reserved spots requiring a yearly fee. All vehicles must be registered with Community Housing to obtain a parking permit. John Orr Tower parking must be arranged through the Queen’s Parking Office.
  • John Orr Tower – first priority is couples, then single students. John Orr Tower is not suitable for children.
  • Allocations are based upon priority, according to the date of returned applications.
  • An Clachan – first priorty for 1 bedroom units is couples (+1 child only), then single students; for 2 and 3 bedroom units it is couples with children, then couples, then single students.
  • Allocations for September units begin in June – so prospective tenants must be able to confirm student status at that time. Offers are usually emailed, please be sure to include a current and valid email address (@queensu.ca preferred) and be sure to check your email regularly.
  • Please be sure to fill in the Summer address portion of the application. Your acceptance of an offer to rent must be returned within a specified time frame. If a response has not been received when the time has elapsed, an offer for that unit is sent to the next person on the waiting list.